Questions & Answers
Answers by Andrew Roughan
Copyright (c) 1990 Apple Users' Group, Sydney
Republished from Applecations, a publication of the Apple Users' Group, Sydney, Australia.
A country member, Audrey Parsons, wrote in with a few queries.
I have purchased several disks from AUG, most are good but several have just not worked, didn't bother sending them back as they are still very cheap.
o If your disk doesnt work, then you are entitled to a recopy. Even if you don't want to send it back for some reason, please let somebody in the library know about the problem. Occassionaly the library master disk may be corrupted without one of the librarians noticing, and that inconvieniences other members. If you let us know, hopefully we can rectify the problem. But please, library disks are sold "as is", any problems experienced in using the programs on the disks would be better answered in the mag, not by calling the librarians personally.
Q: Using Appleworks, how can I print off data base labels for, say, one or two addresses besides using OA-H directly off screen? If I try to print going through the correct procedures, I just get ALL info out of the data base.
A: Use OA-R to make your record selections from the database before printing. For example, using names and addresses to print labels: OA-R, Select the category (name), select the test (is less than), and enter the comparision information (Joe Brown). Now when you go to examine or print your records, only the records that have names alphabetically before Joe Brown will be displayed or printed.
OA-R is a very powerful Appleworks database feature, and many many more combinations are possible.
Q: More Appleworks. Is there any way that I can transfer info from Data Base to Spreadsheet other than manually ?
To explain, I want to total my expenditure, so I pull all the data base cheques out and find a total for the last 3 months. Then I want to transfer that information into my cashflow spreadsheet. Presently, I have to manually write that under the appropriate heading.
Is there an easier way or another program that I could look into?
A: Appleworks version 3.0 now allows you to pass information from any module to any other module using the clipboard. By using OA-C for copy or OA-M for move, you can transfer one whole data base record across to your spreadsheet. One database category takes up one spreadsheet cell.
With earlier versions of Appleworks, it is possible to print your information to a text file on disk and then create a new document in the other module from the text file. This method is tricky and requires a great deal of patience to get things right.
As for another program, I don't know. Can another member suggest one?

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